Civil Labour Subcontract Sourcing Specialist – China Railway 18th Bureau Group,Dubai

The Civil Labour Subcontract Sourcing Specialist manages the end-to-end sourcing, pre-qualification, tendering, commercial evaluation, and negotiation for civil and architectural trade labour subcontracts.

KEY RESPONSIBILITIES

1. Trade Package Sourcing & Onboarding

Execute daily sourcing routines, enquiries, and follow-ups for civil and architectural finishing labour subcontracts (bricklaying, plastering, reinforcement, formwork, concrete placement, tile setting, marble installation, and associated trades).

Administer onboarding documentation, including Non-Disclosure Agreements (NDAs), Powers of Attorney (POAs), and verification of authorized corporate contacts.

Solicit and evaluate Pre-Qualification Documents (PQDs), conduct subcontractor site/yard audits, and screen qualified trade sub-contractors for tender participation.

2. Tendering, ITT Preparation & Inquiry Management

Collaborate with Contract Administrators to compile, structure, and issue formal Invitation to Tender (ITT) packages.

Expedite Requests for Quotation (RFQs) and technical disclosure submissions from prospective bidders to maintain procurement schedules.

Organize pre-bid technical clarification meetings, consolidate bidder queries, issue formal addenda, and archive complete records of the tender clarification process.

3. Bid Evaluation & Strategic Negotiation

Participate in technical and commercial bid evaluations, price leveling, unit rate analyses, and total cost evaluations across trade packages.

Communicate evaluation outcomes to short-listed bidders, lead post-bid clarification meetings, and conduct direct negotiations on unit rates, output productivity standards, payment terms, retentions, and scope splits.

Prepare weekly sourcing plans, procurement tracking registers, and executive progress reports to support project management decision-making.

4. Contract Conformance & Operational Alignment

Monitor draft subcontract preparation and review proposed contract documents, ensuring total consistency between tender submissions, negotiated terms, scope boundaries, pricing, and final award documentation.

Coordinate with internal project teams, site engineers, HSE, Quality, and Finance departments to ensure subcontractor compliance and onboarding requirements meet project timelines.

Maintain organized document repositories, tracking sheets, and audit trails across all active trade subcontracts.

5. Subcontract Award & Internal Coordination

Prepare detailed commercial recommendation notes and comparative summaries for executive approval.

Draft Letters of Award (LOAs), Letters of Intent (LOIs), Subcontract Agreement (SCA), Notice to Proceed (NTP), Work Order (WO) and initial subcontract documentation incorporating agreed commercial terms and scope splits.

Serve as the central daily liaison between Sourcing, Civil/Site Engineering, Technical Team, Contracts, and Finance to ensure smooth handover from procurement to site execution.

Job Details

Preferred Candidate

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