UAE National -Administrator ( People of Inclusivity) – Genius HRTech Services

The Administrative Coordinator is responsible for providing comprehensive administrative support to the Centre for Inclusive Learning for People with disabilities at reknown Institution based in Ajman. This role ensures the smooth and efficient operation of the centre by managing daily administrative tasks, coordinating schedules, maintaining records, and assisting with student services. The Administrative Coordinator will work closely with the centre’s team to support individuals of determination, ensuring that all operational aspects are handled with professionalism and accuracy.

ESSENTIAL DUTIES & RESPONSIBILITIES: 

• Manage day-to-day administrative activities, including answering phone calls, responding to emails, and handling inquiries related to the centre.
• Maintain organized records and files, ensuring all documentation, reports, and student data are up-to-date and accessible.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Coordinate appointments, meetings, and events for the centre, including workshops, seminars, and student support sessions.
• Maintain the calendar for the Inclusiveness Centre team, scheduling meetings with internal and external stakeholders.
• Assist with organizing and facilitating events aimed at promoting inclusivity and awareness for people with disabilities within the university.
• Serve as the first point of contact for students, staff, and visitors to the centre, providing information and guidance as needed.
• Assist students with disabilities with administrative tasks, such as completing forms, arranging meetings, and accessing university resources.
• Support the centre’s staff with logistical and clerical tasks, ensuring smooth collaboration and communication among the team.
• Manage and update databases related to student services, including tracking student needs, services provided, and follow-up actions.
• Prepare regular reports on the centre’s activities, student interactions, and support services.
• Ensure confidentiality and data security, adhering to university policies regarding the handling of sensitive information.
• Coordinate the procurement of office supplies, assistive devices, and other materials required by the centre.
• Maintain an inventory of office and accessibility-related equipment, ensuring all resources are in good working condition.
• Assist with budget management by tracking expenses and preparing financial reports for the Centre Director.

Liaise with the Institute’s finance department for the processing of invoices, payments, and other financial transactions related to the centre’s operations.

Job Details

Preferred Candidate

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