Sales Administrator – Emagine Solutions FZE

We’re a boutique, delivery-first recruitment agency and need a high-output Sales Administrator / BD Coordinator who can keep the commercial engine moving and help us build consistent marketing that drives inbound interest. This is not “admin for admin’s sake” it’s sales support + campaign execution + follow-up discipline.

If you’re gritty, organised, and the type who doesn’t need chasing, you’ll do well here.

What you’ll do (responsibilities)

• Campaign + marketing execution (core): help plan and run simple B2B campaigns that generate leads (LinkedIn content, outreach assets, basic tracking, weekly cadence)
• Social media management: manage day-to-day LinkedIn activity (posting, repurposing content, light engagement, keeping us visible and consistent)
• Outbound BD coordination: manage daily/weekly outreach activity across LinkedIn/email/calls (tracking + follow-up cadence)
• Lead sourcing + list building: build targeted B2B prospect lists by sector, geography, seniority, and hiring signals (Apollo.io / LinkedIn workflows)
• Lead management: maintain lead lists, segment accounts/contacts, enrich missing data, keep records accurate
• CRM hygiene + sales ops: update stages, notes, next steps, tasks, reminders, and contact data (no “dead” pipeline); keep the system clean and usable
• Pipeline administration: ensure every opportunity has an owner, next action, and timeline; support basic forecasting visibility
• KPI tracking (simple + consistent): track activity and outcomes (outreach, meetings booked, submissions, interviews, offers, placements) with weekly scorecards
• Weekly reporting: simple dashboards/scorecards for leadership (activity vs targets, conversion, blockers, next actions)
• Scheduling + coordination: meetings, follow-ups, interview logistics, reminders, diary management support
• Process + templates: maintain outreach templates, follow-up sequences, trackers, and SOPs; keep the team aligned to cadence
• Sales collateral support: keep pitch materials current (one-pagers, capability decks, case studies); create clean client-ready slides (Canva/PowerPoint/Google Slides)
• Data quality: clean duplicates, standardise naming, ensure compliance-friendly record keeping

You’ll be a fit if you are

• Gritty and proactive: you take ownership, push things over the line, and don’t wait to be told
• Highly organised, detail-aware, and strong on follow-ups (you like closing loops)
• Comfortable “chasing” internally (holding people accountable to activity) without being awkward about it
• Commercially switched on: you understand what matters in B2B sales (timing, decision-makers, next steps, momentum)
• Confident managing multiple priorities in a fast-moving environment
• Clear communicator (written + verbal) with a professional tone
• Strong with trackers and reporting — you don’t need advanced Excel wizardry (no one’s hiring you for VLOOKUP), but you must be accurate and consistent

Requirements (must-have)

• 2+ years in sales support / sales admin / BD support / coordinator / operations role (recruitment agency is a plus, not mandatory)
• Experience working with a CRM/ATS or structured pipeline tracker (clean updates, next steps, reminders)
• Strong written English; comfortable supporting LinkedIn/email outreach admin and campaign tracking
• Reliable, consistent, and able to work to weekly targets and deadlines
• Comfortable building and maintaining lists, trackers, and basic dashboards in Google Sheets/Excel

Nice to have (adds weight in screening)

• Hands-on experience with Apollo.io (or similar prospecting/enrichment tools)
• Basic B2B marketing understanding (positioning, messaging, segmentation, campaign tracking)
• Canva skills (clean formatting, simple decks, one-pagers, outreach visuals)
• Familiarity with outbound cadence management (touchpoints, sequences, follow-up rules)
• Understanding of recruitment KPIs and funnel metrics (activity → submissions → interviews → offers → placements)
• Experience supporting proposals, pitch decks, or client presentations

What you get

• A key commercial support role with direct impact on revenue
• Bonuses (including holiday funds e.g., this quarter the team will head to the Maldives)
• Clear targets, simple reporting, and direct access to leadership
• Autonomy to improve systems, tighten processes, and build structure

Job Details

Preferred Candidate

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