JOB PURPOSE
The main purpose of the job is to organise and coordinate office operations and procedures in order to ensure organisational effectiveness and efficiency. The person will be responsible for providing office management services, financial budget tracking services, production jobs, as well as general administrative support to all marketing team members and individual support to HOD
KEY ACCOUNTABILITIES
Administration and Office Management
- Update and maintain marketing calendar/library for all projects and marketing activities.
- Maintain team’s project tracker and follow up on action points and deliverables
- Support the team in production and delivery of community notices, branding and signages.
- Conduct audit on various marketing assets, collaterals and signages; ensuring consistent voice.
- Handle Department Head’s calendar, administrative support and travel requirements.
- Coordinate with marketing suppliers/ external agencies for all works in progress (production, events and exhibition)
- Maintain files, agreements and reports
- Deliver adhoc reports and presentations
- Process marketing requests, LPOs and government
- Receive and validate invoices and submit to Finance department.
- Manage relationships with external vendors to ensure high-quality and timely execution of marketing programs, and to ensure competitiveness.
Office Efficiency
- Assist the Department Head in the development and implementation of policies within the office.
- Assist the Department Head in the management of calendar and follow up on all tasks, project queries and programs on time.
- Coordinate office activities and operation to make sure efficiency and compliance to company policies.
- Maintain audit reports and submission as required. Ensure compliance as per Group requirements and DOA.
Budget Control and Tracking
- Monitor marketing budget. Alert the team whenever there is a discrepancy/ overspend.
- Prepare and submit monthly accrual report to Finance.
- Monitor agencies’ schedule of activities and campaign spend; red alerts triggered to the head of department in case of deviation.
Regional Admin Support
- Support the Department Head by following up on the delivery of accurate monthly reports, work in progress and activities calendars in timely manner.
- Support and coordinate between counterpart’s projects in regional offices and undertake all marketing coordination and administration efforts as required.
- Support AFC marketing team members within the centralized marketing capabilities centre and undertake all marketing coordination and administration efforts as required
JOB CONTEXT
The role is required to support the implementation of marketing processes, track financial records for the marketing team and their activities as well as act as the focal point for the departmental needs.
Job Details
| Posted Date: | 2021-06-03 |
| Job Location: | Dubai, United Arab Emirates |
| Job Role: | Marketing and PR |
| Company Industry: | Accounting |
Preferred Candidate
| Career Level: | Mid Career |
