Executive Assistant – QUANT LAB SFO FZCO

Type: Full-time

Location: Dubai (DMCC)

Start: As soon as possible

What We Offer:

Compensation: AED 15,000/month 

Annual performance bonus: up to 40% of annual base, paid in December, based on a structured performance criteria.

Annual salary increase: 10%

Health insurance: Category A (worldwide coverage; top clinics and hospitals are included in the UAE) >>> also available for kids/spouse

Personal/career development trainings

Visa and official UAE employment contract: provided under DMCC

Paid annual leave: 30 calendar days + round-trip economy flight to home country

Equipment provided: laptop and mobile phone

Paid mobile plan (company phone provided)

Job Overview:

A DMCC-based Single Family Office is hiring an Executive Assistant to support the Senior Operations Manager.

The environment is fast-paced and requires sharp thinking, strong judgment and initiative. You will work under the supervision of the Senior Operations Manager and handle a mix of business tasks and personal tasks.

What We Expect from the candidate:

• Highly self-disciplined and able to execute without supervision
• Reachable and responsive by phone throughout the day
• Flexible availability with changing priorities and deadlines
• Strong attention to detail and high execution standards
• No passive attitude — you take ownership, proactive and energetic
• Willing to go the extra mile when needed
• Comfortable switching between admin work and hands-on errands
• Tech-savy and can manage their way around complicated technology.
• Professional user of AI

Working Hours:

• 6 working days per week
• 1 day off per week
• Working hours are flexible and task-based — not fixed office hours
• This role requires high availability and fast response, including evenings, weekends and public holidays.
• Most of the time, work will be remote, but the assistant must be ready to show up at the office or execute tasks in person at any time when required
• Must be reachable throughout the day and available to respond, act or follow up immediately on assigned duties

Key Responsibilities:

• Manage a wide variety of business and personal tasks assigned by the Principals and the Senior Operations Manager
• Coordinate with external providers and third-party vendors
• Conduct deep research, calls and follow-ups
• Manage complex written communication: follow message threads accurately, extract key actions, respond professionally and ensure timely follow-up without losing context
• Track assignments using digital systems and ensure nothing is missed
• Attend in-person duties when required at the DMCC office, the Principals’ premises or other assigned locations

Shortlisted candidates will be invited for paid trial days.

Job Details

Preferred Candidate

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