Administrative Executive – Real Estate

We are seeking a highly professional Administrative Executive to support our real estate operations in Dubai. The ideal candidate will manage day-to-day office administration, support the sales and leasing teams, oversee property listings, and ensure the smooth execution of all operational and client-facing activities. This role requires exceptional organizational skills, strong communication abilities, and a solid understanding of UAE real estate procedures.

Key Responsibilities:

• Oversee daily office administration, including managing calls, emails, documentation, and client inquiries.
• Prepare and maintain contracts, tenancy agreements, Ejari registrations, RERA forms, and all related real estate documentation.
• Support sales and leasing teams with client coordination, property viewings, appointment scheduling, and CRM management.
• Handle property listings across major portals, ensuring accuracy, quality, and timely updates of all property information and media.
• Coordinate property management tasks, including tenant follow-ups, maintenance requests, renewal reminders, and owner communication.
• Maintain accurate records of transactions, listings, invoices, payments, and compliance documentation.
• Manage CRM systems (e.g., PropSpace, MasterKey, Salesforce) and ensure all data is updated and accurate.
• Coordinate with property owners, tenants, and external partners to ensure seamless operational processes.
• Provide excellent customer service to walk-in clients and act as the first point of contact for all reception-related activities.
• Assist with marketing coordination, property presentation materials, and other administrative support for the management team.

Requirements:

• 2–3 years of administrative experience, preferably within the Dubai real estate industry.
• Strong knowledge of Ejari, RERA forms, DLD procedures, and real estate documentation.
• Hands-on experience with property listings and basic property management tasks.
• Proficiency in MS Office and real estate CRM platforms.
• Excellent communication skills in English; Arabic is an advantage.
• Professional, organized, detail-oriented, and capable of handling multiple tasks in a fast-paced environment.

Job Details

Preferred Candidate

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