Office Administrator — Trading Company | Dubai, UAE – Emagine Solutions FZE

Office Administrator — Trading Company | Dubai, UAE

We’re hiring an Office Administrator to support the day-to-day running of a busy trading business in Dubai. This role is for someone organised, reliable, and detail-driven — the person who keeps the office running smoothly and makes sure nothing gets missed.

Key responsibilities

• Manage daily office administration: calls, emails, filing, document control
• Prepare and format documents (quotations, invoices support, delivery notes, letters)
• Coordinate with suppliers, couriers, and internal teams for shipments and deliveries
• Maintain accurate records for orders, payments, and basic reporting
• Support HR/admin tasks: staff documents, onboarding paperwork, leave tracking (as needed)
• Organise meetings, calendars, and office supplies; liaise with building management/vendors
• Handle ad-hoc tasks to support the team and leadership

Desired profile

• Previous office admin experience in Dubai (trading/logistics/import-export is a plus)
• Strong attention to detail and follow-through
• Confident with MS Office (Excel, Word, Outlook); comfortable learning new systems
• Clear communication skills and professional phone/email etiquette
• Able to multitask in a fast-paced environment and prioritise effectively
• Reliable, discreet, and trustworthy with company information

Job Details

Preferred Candidate

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