Sales Executive Assistant – Ferdinand Bilstein Middle East FZE

§ The Executive Assistant acts as the central coordination point between Sales, Customers, and Internal Departments across the organization locally and internationally.

§ The role is responsible for ensuring effective execution of customer commitments, follow-up of business actions, coordination with back-office teams in Dubai, Germany, China and other group entities, and supporting the Sales Manager in operational, administrative and commercial activities.

§ The primary objective is to maximize the Sales Manager’s customer-facing time by ensuring that all internal coordination, follow-up actions, reporting, documentation, meeting management, and administrative activities are executed professionally and on time. This reflects the role’s positioning as the operational backbone of the Sales and Business Development function

Responsabilites

Customer Visit & Business Follow-up Management

 Prepare agendas and documentation before customer meetings.

 Attend customer review meetings when required.

 Prepare minutes of meetings (MoM) after customer visits.

 Maintain action trackers and ensure timely completion of all actions.

 Follow up internally and externally until agreed actions are closed.

 Coordinate quotations, technical requests, documentation requests and customer enquiries.

 Ensure commitments made to customers are monitored and completed.

Job Details

Preferred Candidate

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